FMS for New Users
Dates, times and venues...
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Online Webinar: Attend from your own desk
Cost: £650 per delegate
Tutor: Kath Ryans
Date Time Wednesday, 14 October 2020 (Session 1 of 2) 9:30am - 11:30am Wednesday, 4 November 2020 (Session 2 of 2) 9:30am - 11:30am
Audience/Keystage...
New finance administration staff in maintained schools.
Pre-requisites...
Depending on the delegate’s position in the school, Access/Permission for EPM/Barclays/SIMSPay may be required.
Overview...
This course has been designed to take place remotely over two half-days plus a number of additional shorter remote sessions (either two one-hour sessions or four half-hour sessions, to be arranged with the tutor).
Each session will take the delegate through the maintained schools monthly processes, which must be carried out by the school and SSCT (Schools Strategic Corporate Team), whilst adhering to the financial regulations for schools.
The half-day sessions will both be practical and hands-on. The remote one-hour sessions can be split into half-hour sessions to cover areas such as bank reconciliation and payroll procedures.
Manuals and training materials will be provided in each session for delegates to take away and use as reference guides.
We will also introduce the recommended monthly calendar/checklist.
Objectives...
Session One: half-day
There will be a brief overview of the makeup of FMS and CCC Regulations and requirements.
We will then take a look at all areas within Accounts Payable:
- Suppliers.
- Purchase Orders.
- Invoices – looking at the three types of invoices (Order invoices, Non-order invoices, Sundry invoices).
- Invoice payments – looking at Cheque Processing and Barclays Three Day Payments.
- Accounts Payable Reporting.
We will also present an overview of basic recording of income using Non-Invoiced Income and Manual Journal Processing.
Session Two: half-day
We will first complete a quick recap of the content covered in session one and then take delegates through:
- An overview of Payroll Control and how it must be operated (with timescales).
- An introduction to journals, when to use them and the effect different journals will have on the bank balance within FMS. Including a look at cloning and contra journals – and when these are appropriate.
- A discussion, to interpret and input the school funding and how it is ‘paid’ to schools and how it must be input into FMS.
- A practical overview of Bank reconciliation.
- VAT reporting and submittals.
We will then look towards Period End.
The additional remote sessions will be scheduled with the delegates individually and would cover a combination of the following as required:
- Bank reconciliation.
- Payroll Controls Parts 1 and 2.
- Barclays Three Day Payments – if in operation.
- Reporting within FMS.
- CFR Mapping.
- Budget Adjustments.
- Petty Cash.
It is recommended that you take at least one session on month end procedures working on your own school data and working through the process up to and creating all the reports ready for importing into the county spreadsheet and Orovia – CEA, VAT, and Costing Report.
These could be two one-hour sessions or four half-hour sessions and may be scheduled to include a member of SSCT to attend. We estimate that each of the above will require, as a minimum, a half hour to cover, so delegates will be required to choose what is needed.