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The School Spring Census - Thursday 19 January 2017

Audience: All Schools

The School Spring Census next year is on Thursday 19 January 2017. 
Workshops are available in January 2017 for those new to creating and submitting a School Census, or for anyone who feels they would like a refresher.
It is necessary to be on the Autumn Upgrade of SIMS – version 7.172 – to be able to create the Spring School Census.
The DfE ‘School Census 2016 to 2017 Guide’ is available for download from the Knowledge Hub. These notes provide guidance on exactly what data will be collected and when.
Our Helpline notes for generating the Spring Census in SIMS will be uploaded shortly. It is vital for your school’s funding that you download and read our Helpline guidance at the earliest opportunity, as Census requirements do change regularly.
This School Census collects information on class activity at a given time – your selected time of day depends on the last digit of your school’s DfE number – see below:
  • 0, 1 or 5: The selected time is one hour after the start of afternoon school
  • 2, 3 or 6: The selected time is one hour after the start of morning school
  • 4, 7, 8 or 9: The selected time is one hour before the end of morning school
Important Note: Fileset 501 is now available and should be imported to enable schools to run the Summary and Detail Reports – notes available here. However, we are aware of major issues with this fileset as it is producing several false error codes – please do not spend time trying to resolve these until the DfE has produced further guidance and, hopefully, an updated fileset. We will advise schools further as soon as we receive updates from the DfE.  
Data items to be aware of:
  • Country of Birth & Pupil Nationality
  • Child Care Provision
  • EYPPE (Early Years Pupil Premium Eligibility)
  • UPRN (Unique Property Reference Number)
  • First Language & Ethnicity (now required for Nursery Schools)
  • Proficiency in English – Please note: It is expected that all relevant pupils should have been assessed by the time of the 2017 Spring Census; therefore, the use of the ‘Not yet assessed’ code should be limited to pupils who have joined the school close to Census Day or are not currently in regular attendance from January 2017 onwards.
Please note:
Source of Ethnicity – the options ‘Current School’ and ‘Previous School’ have been removed from the Lookup options. 
SEN Need Ranking is no longer collected in the Census – all needs assigned to a student are now collected, not just 1 and 2.
Please don’t wait until Census Day. We encourage you to run a Census as soon as you can. Check the data in the Summary and the Detail Reports carefully – this information affects your school’s funding.
Pass the reports to the relevant members of staff for checking. Then you can upload a test Census to the familiarisation blade on COLLECT to check for any errors or queries that may be picked up by the validation rules on COLLECT.
If you require any help, please do consider booking onto one of the workshops or getting in touch with The ICT Service Helpline in plenty of time to ensure you can complete this Census with minimal difficulty.  Call 0300 300 0000 or email

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