The ICT service

Fortnightly Briefing 28 January 2016

Our 2016-17 Guide to Services is on its way!

Purpose: Key dates for schools' subscription service signup with The ICT Service
Audience:  All Cambridgeshire Maintained Schools

Next week we will be sending all Cambridgeshire Maintained Schools an email containing a link for you to download our NEW Guide to Services 2016-17
This year’s Guide contains comprehensive detail about services and support provided by The ICT Service.  We aim to ensure that you have all the information you need to cover your school’s requirements for the coming 2016-17 year, including:
  • Annual Support Package Options - Core, Enhanced and EnhancedPlus
  • New Discounted Consultancy and Training Session Bundles
To make it even easier, we will also be providing a separate price list to help you plan.
Before the half term break we will send all Cambridgeshire Maintained Schools another email that will contain a link to a bespoke Online Signup Form and a PVN (Personal Verification Number) to access the form and choose your services for 2016-17.
Our Customer Service Team will, as always, be here to support you to make informed choices based on your school’s needs and requirements in 2016-17.
All teams in The ICT Service are committed to providing all of our customers with the best value and best service possible whilst recognising the budget pressures you face.
For any further information please call us on 0300 300 0000 or email

The 'Capturing Creativity' Conference - Classroom Staff Book Now!

Purpose: Reminder - Information and to register an interest
Audience: Classroom Staff in Primary Schools

The ELearning Team at The ICT Service has been busy planning a day of hands-on workshops for the Capturing Creativity Conference, to be held on Tuesday 22 March 2016, 9.30am – 4.00pm at the Cambridge Golf and Conference Centre, Hemingford Abbots.
Our young people are creators, not just consumers, and this conference intends to explore the ‘palette of possibilities’ technology offers.
Workshops confirmed so far include: 
  • 3D Design and Printing
  • Animated Film Making
  • Maths and Creativity in Scratch
  • Designing and Making in Purple Mash
  • An introduction to Augmented Realit
  • Digital Art

Book Online Now
Just £125 per delegate with Lunch included!

Capita Charges for 2016-17

Purpose: Information about charges for Capita software
Audience: Maintained Schools using Capita products (SIMS, FMS, Dinner Money)

Each year, schools are required to pay Capita for the use of their products (annual maintenance/entitlement).  This charge is consolidated for maintained schools and recharged to schools by The ICT Service as part of the invoice for subscription services.  This year the charge is calculated as follows:
  • SIMS including FMS   £180 + £3.15 per pupil
  • Dinner Money   £260 + £0.30 per pupil
Although this money is collected by The ICT Service it passes directly back to Capita.  Note that other Capita products like Agora and InTouch are mostly invoiced direct by Capita.
These charges do not pay for any additional services provided by The ICT Service (such as access to The Helpline 0300 300 0000)
For any further information please call us on 0300 300 0000 or email

The FMS6 User Roadshows 2016

Purpose: Networking and information sharing event
Audience: Finance officers in both maintained and academy schools

Have you booked your places yet?  You can do this quickly online here
  • Tuesday 23 February 2016, 1.30 – 3.30pm at Arbury Community Centre, Cambridge
  • Wednesday 2 March 2016, 1.30 – 3.30pm at Hemingford Abbots Village Hall
The FMS Roadshows are now a regular event (taking place annually for the past three years), but for those who haven’t been before you may be wondering what it’s all about and why you should attend.
Well …  Every year The ICT Service brings to you the FMS Roadshow to provide you with details of new developments within FMS and new ways of tackling things.
Unlike the ‘Finance Forums’ run by Education Finance, we specialise in just FMS and related products and we can show you how FMS can support the financial processes required of both maintained schools and academies.
Here’s a list of some of the topics covered:
  • Reports within FMS and how to interpret them.
  • New developments / services - including the use of both credit and debit cards and the easiest way to deal with them quickly and efficiently using new software available in FMS.
  • A walk through the fast approaching year end and system tidy!
  • Pupil Premium and a way of recording and proving.
  • Barclays 3 Day Payments rollout – the process.
  • HCSS  Presentation of the FRS  Reporting Suite and the Budgeting Tool
  • Hints and tips, forthcoming developments, good practice and efficiencies.
We are very happy to be welcoming back guest speakers from HCSS Education, a leading education finance specialist and SIMS partnership company.  Back by popular demand are:
  • Dan Young -  Head of Business Development   HCSS
  • Paul Prophet - Key Account Manager
Many Cambridgeshire academies use their products, as do 32 other authorities and over 4000 LA schools and 2000 academies.  Find out more about them here.
Specialising in:
FRS - Reports | Financial Reporting Suite
A module that, using data from FMS6, allows you to produce high quality financial management reports.
HCSS Budgeting
A powerful budget planning and forecasting tool used by over 2000 academies, 4000 schools, 31 local authorities
Roadshow delegate places are just £30!
Book your places online now!

Requests for Quotes and Orders for Procurement

Purpose: Reminder - Important for your financial planning
Audience:  All Maintained School staff involved in making ICT purchases

This is a reminder that the end of the 2015-16 financial year is fast approaching and we request that schools submit any requests for quotations by Friday 5 February 2016, either by calling our Procurement Team on 0300 300 0000 (then press 1 for sales) or by emailing
Our team is happy to talk you through your requirements and provide detailed quotes.
For schools that have a requirement to be invoiced this financial year, we will need to receive your order by Friday 12 February 2016.
Please ensure your order is marked 'for invoicing 2015-16' to enable us to process your order quickly.

Nova T6 Timetablers Workshop - Monday 29 February 2016

Purpose: Reminder - Workshop Booking Now Available
Audience: All Secondary School Timetablers

  • Are you a secondary school Timetabler already thinking about your timetable for next year? 
  • Are you going to be doing something different?
  • Do you want to spend time on your timetable away from the pressures of your everyday work at school?
  • Would you like to spend time discussing your plans with colleagues who understand timetables and how the timetabling software works? 
If your answer to any of these questions is 'yes' then the Nova T6 workshop is for you.
Run specifically for Timetablers, the workshop will provide an opportunity for you to spend time with other Timetablers and to work on your timetable away from your school.
We know that most colleagues who construct school timetables using Nova T6 are already expert users of the software so this workshop is not run as a training course. This means that you don’t need to worry about wasting your time acquiring knowledge that you already have. 
If you are thinking about introducing a new aspect to your timetable then colleagues will be on hand who will be able to support you as necessary and show you how to use features of Nova T6 that you might not have used before.
Book your places online now
Just £79 for a morning or afternoon session, or stay for the day for £139

Central Hosting Downtime: Saturday 13 February 2016

Purpose: Reminder of scheduled downtime information Saturday 13 February 2016
Audience: School staff using Centrally Hosted Systems

On Saturday 13 February 2016 The ICT Service will be carrying out scheduled maintenance on Centrally Hosted Systems.
The following systems will therefore be unavailable between 7.00am and approximately 7.00pm on Saturday 13 February 2016:
  • Centrally Hosted Email (Email sent to accounts during this time will still be delivered)
  • Remote Access
  • School based systems via Remote Access
  • Video Conferencing
The full calendar of scheduled downtime dates can always be found on our website

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